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Terms & Conditions

STANDARD POLICIES

These Policies are entered into by Room 107 and the Client on the date and for the duration reserved by the Client when booking at https://Room107.as.me and confirmed through Client payment of the invoice amount.

LICENSES & FEES

Fees; Venue, Rental Items, and Services. Client shall pay to Room 107 a Use Fee in the amount(s) as indicated in the Client reservation. The Use Fee, shall be paid at the time of reservation, and once paid, shall be non-refundable to Client, except as otherwise expressly set forth herein. Subject to the terms of this Agreement, Room 107 hereby grants to Client, and Client hereby accepts the terms set forth herein, a license for the temporary use of the Premises for the duration and use described in the Client reservation form.  

Fees; Cleaning. If Room 107 is not returned to pre-event cleanliness as determined through the conditions assessment performed before and after the Client reservation, Client shall pay to Room 107 a Cleaning Fee in the amount of $100 for the time it takes Room 107 staff to clean to return the Premises or Rental Items to their pre-rental conditions as determined by Room 107.

Fees; Overage. Client shall pay to Room 107 an Overage Fee in the amount(s) of $50/hour for any time beyond the indicated in the Client reservation. A minimum of one hour will be charged to the Client for any Overage.

Fees; Loss & Damage. Client shall pay to Room 107 a Loss & Damage Fee in the amount(s) equivalent to the fair market replacement cost, as determined by Room 107, for any lost or damaged items.

Cancellation. We maintain a flexible cancellation policy that allows you to reschedule or cancel for free up to 48 hours prior to your event. If Client terminates this Agreement or if Room 107 terminates this Agreement for Client default, Client acknowledges and agrees that Room 107 shall be entitled to retain any amounts paid by the Client to Room 107 prior to such termination as Liquidated Damages. For purposes hereof, cancellation includes changing the date of Client’s use of the Premises prior to 48 hours of the rental reservation. The parties acknowledge that it would be extremely difficult to establish Room 107’s damages under this section so the parties agree that it is reasonable at such time to award Room 107 the sums indicated herein as liquidated damages, and are not a penalty.

USE OF PREMISES  

  
Permitted Uses. Client shall use the Premises solely for the use and for the duration described in the online reservation intake form completed by the Client when securing the reservation. Client shall not do or permit anything to be done in or about the Premises that will in any way obstruct or interfere with the rights of or injure or annoy neighbors or other occupants of the building. In particular, Client shall not cause, maintain or permit any loud or obnoxious noises or other nuisance in, on or around the Premises. Client shall not do or permit anything to be done in or about the Premises and common areas that may render the insurance thereon void or increase the insurance risk thereon. If an increase in rent or any fire and extended coverage insurance premiums paid by the Room 107 for the Building is caused by Client's use and occupancy of the Premises, then Client shall pay as additional fees the amount of such increase to the Room 107.

Compliance with Laws. Client shall, at its own cost, obtain any applicable local, state and federal licenses or permits required for Client to engage in the permitted use on the Premises, including without limitation any permits required for the serving or sale of food or alcoholic beverages on the Premises. Client shall not use the Premises in any way (or permit or suffer anything to be done in or about the same) that will conflict with any law, statute, ordinance or governmental rule or regulation or any covenant, condition or restriction affecting the Premises or Building, now in force or that may hereafter be enacted or promulgated. Client shall, at its sole cost and expense, promptly comply with all laws, statutes, ordinances and governmental rules and regulations. Client agrees to fully indemnify Room 107 against any liability, claims or damages arising as a result of a breach of the provisions of this section by Client, and against all costs, expenses, fines or other charges arising there from, including, without limitation, reasonable attorneys' fees and related costs incurred by the Room 107 in connection therewith. Client shall not use the names, logos or other proprietary designations of Room 107 or the Premises to imply that Room 107 is sponsoring or co-sponsoring any Event without prior written approval of Room 107, which approval may be withheld in Room 107’s sole discretion. This Agreement confers no trademark, or other, rights or licenses to Client under Room 107’s names, logos, or other proprietary designations or rights

BASIC SERVICES AND UTILITIES

Basic Services to be supplied by Room 107. Room 107 shall use commercially reasonable efforts to provide reasonable amounts of heat, water and electricity to the Premises, but Room 107 shall have no liability for any interruption of utilities or other services.

Services to be supplied by Client. Unless and then only to the extent otherwise selected by the Client as part of their reservation, Client shall be responsible for all aspects of producing its Event on the Premises, including without limitation (i) catering services (including food and drinks); (ii) publicity and advertising activities, if any; (iii) security (if any), and (iv) any and all Event coordination.

Food and Drink. Client is welcome to provide their own food and drink or select a caterer of their choosing. Room 107 does not allow cooking on premise. Safe operations of microwave, toaster oven, crockpots, induction burners or chafing dishes are allowed for the purpose of reheating or keeping food warm.

CONDITIONS OF PREMISES

Client's Obligations; Room 107’s Right to Make Repairs & Replacements. Client shall keep the Premises and any common areas affected by the Event in good condition and repair. Client is responsible for immediate clean-up of all spills and shall in no circumstances leave soiled areas in disrepair. At the conclusion of the Event, Client shall leave the Premises in at least as good a condition, state of repair and cleanliness as existed upon delivery of the Premises to Client. Room 107 shall have the right to do such acts and expend such funds at the expense of Client as are required to return the Premises to good, safe and sanitary order, condition and repair following the Event and to replace any lost or damaged items.

Client agrees to be solely responsible for and shall pay Room 107 for any damages to the Premise that occur during the entire rental period in accordance with these terms, including damage occurring whether caused by Client or by Client’s guests, third-party staff, or third party vendors.

Damages include, but are not limited to, heavily stained upholstered items, broken furniture, rips or tears in upholstery, scratches on furniture, wax left on or tables, floors or windows, damage to technological equipment, breakage of any kind, improper use resulting in damage; or other damage caused by abuse, vandalism, theft, unexplained disappearance, or shortages. Any amount so expended by Room 107 shall be promptly charged directly to the Client and Client agrees to immediately pay the entire invoiced amount.

INDEMNITY

Lost Items. Room 107 does not assume liability for any personal property and equipment (“Property”) of Client, its employees, agents, contractors, volunteers, agents, patrons, guests, invitees or third party providers brought to the Premises or the theft of the Property or other losses suffered thereby, and any Property brought onto the Premises shall be at the sole risk and responsibility of the Client.

Client’s Obligation. Client agrees to indemnify, defend, and hold harmless Room 107 and Room 107’s officers, employees, managers, members, representatives, agents and affiliates, from and against any and all claims, obligations, liabilities, causes of action, suits, losses and damages (together with costs and expenses incurred in connection therewith, including reasonable attorneys’ fees) for (i) the breach of this Agreement (including the Facility Use Policies) by Client or Client's guests, invitees, agents or representatives, (ii) the negligence or willful misconduct of Client or Client's guests, invitees, agents or representatives, or (iii) bodily injury (including death) or property damage resulting from, arising out of, or incident to acts or omissions of the Client or Client's guests, invitees, agents or representatives.

Limitation on Room 107’s Liability. In no event will Room 107 be liable to Client or any of its affiliates, guests, invitees or agents for any incidental, special, consequential, exemplary or indirect damages arising out of or related to this agreement (including, without limitation, any loss of revenue, profit or use) even if client has been apprised of the likelihood of such damages. Further, in no event will Room 107’s liability exceed the actual amount paid by Client under this agreement.

MISCELLANEOUS

Force Majeure. Fire, flood, epidemic or other causes beyond the reasonable control of the parties that prevent any party from performing any obligation hereunder will suspend the affected party’s obligation to perform during the period required to remove such cause. The party suffering such Event will promptly notify the other party and if the period of suspension would last longer than 30 days, then such party shall provide the other with a written risk mitigation plan to reasonably continue performing within 30 days.

Notices. Any notice, request, demand, or other communication required or permitted by this Agreement that is addressed as provided below will be deemed properly given (a) when actually delivered if delivered personally; or (b) if sent by certified mail, or overnight courier or express mail, return receipt requested, when the return receipt indicates delivery was made. Addresses for notice appear in the Summary of Terms, and either party may change its address for notice by providing notice to the other.

Independent Status. There is no relationship of partnership, joint venture, employment, franchise or agency between the parties. Except as expressly provided in this Agreement, neither party will have the power to bind the other or incur obligations on the other’s behalf without the other’s prior written consent.

Entire Agreement; Amendment; No Waiver; Counterparts. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof. All previous agreements and understandings between the parties regarding the subject matter of this Agreement are hereby superseded. This Agreement may be modified only by an agreement of the parties in writing. Failure of either party to exercise promptly any right granted by this Agreement, or to require strict performance of any obligation undertaken by the other party pursuant to this Agreement, will not be deemed to be a waiver of such right or of the right to demand subsequent performance of any and all such obligations undertaken by the other party. This Agreement may be agreed to in counterparts, each of which taken together shall constitute one in the same instrument.

Assignment. Room 107 may assign its rights or delegate its duties under this Agreement to any other person or entity without the prior written consent of Client. Client may not assign its rights or delegate its duties under this Agreement without the prior written consent of Room 107.

Governing Law; Dispute Resolution. This Agreement shall be construed and enforced in accordance with the laws of the State of Washington, without regard to its conflicts of laws principles. The courts of the State of Washington and the Federal courts located in Olympia, Washington shall have sole and exclusive jurisdiction over any action under or arising out of this Agreement, and the parties waive any defense of lack of personal jurisdiction to any action based on a breach of this Agreement. In any action at law or in equity to enforce any of the provisions of this Agreement or an action based on a breach of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys’ fees, costs and disbursements in addition to any other relief to which it may be entitled.

OPTIONAL EVENT CLEAN-UP ADD-ON

Room 107’s role is to provide cleaning of the Venue. The Client is responsible for immediate clean-up of all spills and shall not leave these for Room 107. All Client damage policies still apply.

FACILITY USE POLICIES

Alcohol. Client may bring and consume outside alcohol. The commercial serving of alcoholic beverages is only permitted if the Client secures proper permits.

Animals. No animals, except those specifically trained to assist the disabled, are permitted in the space.

Audio/Visual. Audio and visual equipment are permitted but may not interfere with any of the other uses or tenants of the building.

Branding. Branding logos or images with the use of light is permitted only inside walls of Room 107. It is not permitted on the outside walls of the Premise.

Candles. Any use of candles must be approved in advance by Room 107. If permitted, all candles must be monitored by the Client and contained within a glass container. The flame must not reach higher than two inches below the height of the glass. Birthday candles, briefly lit, are okay. 

Cooking. No cooking is permitted indoors. Client may use the microwave, toaster oven, and kettle and must seek prior approval for other warming devices.

Grills, Open Flame. The use of all open flame, liquid propane gas and compressed natural gas are prohibited inside Room 107 and on the Building grounds.

Event Ending Time. All Events must end by, and all guests must have departed, all cleaning must be complete by predetermined Event end time. This includes Client items, including but not limited to decorations and trash must be removed by the end of Event.

Decorations. Decoration is limited to the interior of Room 107, and shall adhere to the requirements set forth in the most recent editions of the appropriate Fire and Building Codes for activities involving public assembly. All decorations must be removed from Room 107 without leaving damages by the predetermined Event end time. Any remaining items will be removed and assessed a clean-up fee of $100.

All other decorations must be freestanding. No adhesive material of any kind is allowed to be fixed to the walls or floors, furniture or any surface. Nails and staples of any kind are not permitted.

The use of birdseed, rice, confetti, flower petals, balloons, glitter, fog machines, pyrotechnics, sparklers and blowing bubbles are not permitted.

Emergencies. For emergency assistance call 911.

Equipment. Room 107 is rented fully furnished. Under no circumstances should furniture, technological equipment, or any other objects be removed from the Premise. Room 107’s kitchenette includes a refrigerator, microwave, toaster oven, and electric kettle. Room 107 also features a projector with surround sound speakers, a bluetooth speaker, an Alexa device, and a disco ball. Client is permitted use of any of the above but may not take it upon themselves to move, change settings, or otherwise interfere with the normal functioning of these features. Any damage or disturbance to equipment will result in additional cleaning fees to restore the Premise to its original condition and pertinent damage fees.     

Fire Regulations. The exit must remain clear at all times and emergency exit signs must not be obscured from view.

Internet. Wireless Internet connectivity is provided inside Room 107.

Liquor / Beverages / Illegal Substances. Alcohol may not be served to minors. At any time, if Room 107’s staff deems alcohol consumption to be excessive, the staff has the authority to close down all alcohol service and/or evict inebriated guests from Room 107.

Images. Prior written approval is required for any commercial use of Room 107 branding and images.

Lost and Found. If guests have left behind personal items not found during clearing, please Client shall contact Room 107 to set up a time to retrieve items, if they have been found. Room 107 is not responsible for such personal property and will not hold any items for more than 1 week.

Volume Limitations. Client must maintain office-level noise during business hours (7am - 6pm, Monday - Friday). On evenings and weekends, higher volume for music and movies is permitted. 

Rental Period; Overtime Charges. Rental rates are based on an agreed upon rental period. The rental period is inclusive of set up and decorating, the actual Event, and removal of persons, personal belongings, cleaning of the Premise and any rental items and display materials to the condition they were at the start of the rental. Additional hours may be purchased based on availability. Additional hours will be charged at the appropriate overtime rate. This fee will be charged in one hour increments. Fee is $50/hr for any overtime that occurs, with a one hour minimum.

Late Arrival Fees. Client must provide at least three hours prior notice if they will be arriving after their event start-time. Otherwise, they will be charged a $25 fee for every fifteen minutes they are late beyond the start-time.

Parking. Room 107 does not have its own designated parking area. There is public street and lot parking in the direct vicinity.

Security. Security staff is not provided.

Signage. All signage must be freestanding. Nails and staples of any kind are not permitted. No signage or other props may be hung in hallways or entrance door.

Smoking. Room 107 is a non-smoking and non-vaping venue.

Room 107 Staff. Events are not staffed by Room 107 during the event. Room 107’s staff persons are not available to lift, carry, load and unload, or move anything that is not Room 107 property. In addition, Room 107’s staff are not responsible for any Event coordination or vendor management.

Subcontractors. All subcontractors must remove all equipment, boxes, trash, recycling, etc. at the end of the Event. No on-site storage is available during the Event for any subcontractor supplies.

Trash. Client is responsible for the collection and removal of all trash, garbage, compost, recyclables and waste products, including all debris generated by load-in and load-out process. There is no dumpster on site at Room 107.

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